Field descriptions: Automated transaction list

Refresh

Refreshes the list to show:

• New, automated draft transactions that were created after you opened the Automated transactions list.
• Most recent status for uploaded transactions that were in the Analyzing state.

Upload

Opens a popup where you can upload one or more purchasing documents.

Delete

Deletes selected transactions, where delete operations are allowed.

Done

Exits the Automated transactions list.

Export

Export the current view of the bills list using one of the following file formats:

• CSV
• Excel
• Word
• PDF

Edit

Opens the transaction in edit mode.

View

Opens the transaction in view mode.

Cancel

Cancels analysis of the vendor document. This is available for draft transactions that have been in the Analyzing state for more than two hours. When you cancel, Sage Intacct creates the draft transaction with the vendor document attached, but the remaining fields are empty.

Attach

Opens the attached vendor document.

Delete

Deletes the draft transaction completely. For transactions that are in the Analyzing state, use the Cancel link, when available.

Transaction type

The type of Purchasing transaction created from the document. The type is based on the target transaction definition you specified for this entity in your configuration.

Doc no.

For draft transactions, this is an automatically generated ID that uses the Draft transaction document sequence.

Vendor name

The vendor associated with the transaction. If AI/ML could not make a vendor match, this field is empty until you edit the document and make a new selection, then save transaction as a draft or post it.

Vendor doc no.

The vendor invoice number, when AI/ML can identify it in the vendor document.

Date

The vendor invoice date, provided it can be identified in the vendor document.

Txn currency

The currency used for this transaction. If the document does not include a currency symbol for values and the transaction is not matched, the currency is assumed to be the base currency of the entity.

Amount

For matched transactions, this is the amount of the Purchasing transaction.

State

The state of the uploaded or emailed transaction. Typical states for transactions in the Automated transaction list include the following:

• Draft:
• In Progress
• Pending
• Partially converted
• Converted
• Closed

Learn about more Purchasing transaction states

Matched transaction

The source transaction that this document has been matched to. For example, the matching purchase order for a vendor invoice.

You can change the match while the transaction is in draft state.

Source

How the document was transmitted for processing.

• Email: The document was emailed to a Sage-provided email address for automatic processing.
• Upload: The document was uploaded using the Upload option on the Automated transactions page.

Sender email

For vendor documents sent by email, this shows the email address of the sender.

Import exceptions

This column shows exceptions detected when processing submitted documents. Potential exceptions are as follows:

• Resolve: You need to take action on the transaction before it can be posted. This might be something you can fix in the transaction, such as selecting a vendor or PO match when one is not found. In some cases, you might need to resubmit the file, if an error occurred when reading it.
• Duplicate:Sage Intacct detected that the document is a duplicate of an existing transaction.

Hover over an exception for more detail.