Bill state descriptions

The bill state shows the current status of the bill within the workflow. You can view the bill state on the following pages:

• Bills list page

• Bill detail page

Bill state descriptions:

• Analyzing: For companies with AP Automation enabled. Intacct is analyzing the incoming bill in preparation to create a draft bill. You can edit the bill after the process completes and the state changes to Draft.
• Draft: The bill is created, but not submitted or posted. It can be changed without consequence.
• Submitted: For users with bill approvals enabled, the bill has been submitted for approval.
• Partially approved: For users with bill approvals enabled. The bill has been approved by at least one approver, and is awaiting further approval.
• Declined: For users with bill approvals enabled. The bill has been declined and must be resubmitted for approval. You can fully edit a declined bill.
• Posted: The bill was posted to the GL. If you’re enabled for bill approvals, the bill has been approved. You can select the bill for payment on the Pay bills page.
• Selected: The bill is selected for payment. A payment request that includes this bill was created. Payment is not yet complete.

  Do you need to deselect a bill for payment?

• Paid: Payment was made. The associated payment request is complete.
• Partially Paid: Only partial payment was made. There’s a remaining amount to be paid. You can select the bill for payment on the Pay bills page.
• Reversed: The bill was reversed by a second transaction, which essentially zeroed out the balance in the GL. Your company retains a record of the reversed bill and the reversal transaction for audit trail purposes.
• Reversal: This transaction is created when you reverse a transaction, and causes the balance to zero out.
• No value: This transaction is posted but has not affected the GL. For example, a bill with a total amount of 0 does not impact the GL, so the state is No Value.