Receipt History report

The Receipt History report shows items that you have ordered and have received. This report is organized by item, and then by supplier. So, if you have ordered one item from two suppliers, the report includes a line for each vendor. Each line in the report also includes other information such as the transaction that increased the quantity, when the quantity was received, the quantity received, and so on.

The transactions that are displayed have transaction definitions that increase ONHAND quantity—either Quantity only or Quantity & Value.

You can filter the list for combinations of suppliers, items, and document dates.

Who typically needs this report?

  • Purchasers who need to see a history of the items that have been received.

    • To access this report, go to Purchasing > All > Reports and select Receipt history.

    Subscription Purchasing
    User type
    • Business
    • Employee
    • Project Manager
    • Warehouse
    Permissions Receipt history: Run

    View a monthly report

    1. On the report settings page, select View.

      The report displays all results for the default reporting period.

    2. To refine the report, select Customize, and follow the steps in Customize and run below.

    Customize and run

    If you want to see every result for a particular category, don't make selections from any of the data entry boxes. If you run the report without entering any search filters, the report might take a long time to run and return too many results do be useful.

    Before running the report, you can select the time period and types of items to include as well as specify how you want the report to appear.

    1. Select the reporting period from the dropdown menu, or enter the start and end dates you want the report to cover.  If you do not specify a reporting period, the system generates a report for the current month to date.
      • You can specify either the reporting period or the start and end dates, but not both.
    2. Set the filters to get the specific data you want.
      • Filters enable you to include or exclude specific types of data in the report, such as customer, item, UPC, value, or account. As a general rule, to get fewer and more precise results in your report, set more filters.
    3. Format the report.
      • Format options will vary from report to report. Generally, you can set the layout of the report and arrange how to group and display the data contained in the report.
    4. Enter a title, subtitle, and footer text for your report.
    5. To view, process, memorize, or export the report or add it to the dashboard, select one of the following:
    To... ...select

    View the report now, in your browser.

    View

    Display the report now, in printable PDF format.

    Print

    Generate the report and store it for later access. Reports can be either stored in My Stored Reports or delivered to a cloud storage location, such as Dropbox. Learn more about processing and storing reports.

    Process & store

    Add the report to your dashboard

    Add to dashboard

    Memorize (that is, save) the report so that later you can refer back to it or modify and re-run it.

    Memorize

    Export the report to a separate file that you can then distribute or save to your local drive. File formats to which you can export the report data vary among reports.

    Export

    Return to the main report page and refine the report further.

    Customize

    You can use trial-and-error to get the precise results you want. Just fill in the desired fields, and select View to see the report. If the results aren't what you want, select Customize to return to the report setup page and refine the report further. Repeat this process until you're satisfied.

    For complex financial reports that will be run regularly, save the report after you're done setting it up. The next time you're ready to run the report, you only have to change the As of date before running the report.

    Time period

    You can use one of pre-defined reporting periods available from the Reporting period and As of date fields or create your own reporting period using the Start date and End date fields.

    In the Time period section, do one of the following:

    • Use the Reporting period dropdown list to select the reporting period. Either enter a date in the As of date field or use the calendar tool to select a date.
    • Enter a specific Start date, End date, or both. Alternatively, use the calendar tool to select the desired dates.

    If you complete all the time period fields (that is, if you fill in the Reporting period, As of date, Start date, and End date fields), Sage Intacct generates your report based on the start and end dates. It ignores the As of date.

    The following table describes the fields in the Time period section.

    Field Description

    Reporting period

    These periods are relative to the As of date.

    All periods begin on the first day of the period, such as the first day of the month, quarter, or year that you select.

    As of date

    The date that Intacct will use as a baseline for the reporting period you select. Defaults to today's date.

    Start date

    Leave the Start date blank to include all information from the earliest date of your Intacct data up to and including the end date.

    End date

    Leave the End date blank to include all information from the start date up to today.

    Prompt on run

    Select this checkbox to force Intacct to wait for you (or anyone using this report) to enter a location, department, and/or time period before it will run the report.

    Report filters

    Use the filters to focus the results of your report. In effect, filters enable you to isolate and assemble just the data you want. You can set any combination of filters.

    1. You can track items either by Item ID or by UPC code. To track items by Item ID:
      • For the Report on option, select Item ID, and then use either the From item and To item dropdown lists or the Operator and Value fields to specify the items to include in your report.
        • The Operator and Value fields help you filter on specific items. For example, if you want a report on an item with the ID 879HGT453, but you remember only part of the ID, such as the HGT characters, you can select Contains from the Operator dropdown, and then enter HGT in the Value field, and select View. The system finds and displays all items where the Item ID contains the character string "HGT". If you select Includes or Excludes from the dropdown, the Value field can contain a list of values separated by commas.
    2. To track items by UPC code:
      • Select UPC as the Report on option, and then use either the From UPC and To UPC dropdown lists or the Operator and Value fields to specify the items to include in your report.

    3. To see only the results from a specific supplier, select a supplier from the From supplier dropdown list. To specify a range of suppliers, also select a supplier from the To supplier dropdown list.

    4. For multi-currency companies, to see only the transactions that are in a specific currency, select the currency from the Transaction currency dropdown list.

    Location and department filters

    The location and department filters appear only if you work in a multi-entity environment.

    1. To filter the report by geographic location, select the location from the Location dropdown list.
      Enter or select a location to run this report at the top level. The system uses the location that you specify to determine the appropriate currency.
    2. To filter the report by department, select the department from the Department dropdown list.
    3. If you want the report to cover certain locations regardless of what you select in the Location dropdown list, use the Show for dropdown list to select the locations you want the report to cover:
      1. All Locations: Include data for all locations regardless of the entity you're currently using.
      2. This Location: Include data only for the entity that you're currently using.
      3. Child Locations: Include data only for the locations that are child locations of your current entity.  For example, if your current entity is California, and you have child locations for San Francisco and Los Angeles, use this option to have the report include data only for Los Angeles and California.
    Filter options
    Filter field Descriptions

    Location

    Use to limit report results to a specific location.

    Department

    Use to limit report results to a specific department.

    Prompt on run

    Select this checkbox to force the system to wait for you (or anyone using this report) to enter a location or department before it runs the report.

    Show for

    Select to show different views of the data, based on the location or entity you choose:

    All locations: This option shows the data that's posted to the location or entity and its children.

    This location: This option shows only the data that's posted to the location or entity you select. The data posted to any child location is not shown.

    Child locations: This option shows only the data that's posted to the child locations of the location or entity that you select. Any data that's posted to the parent location or entity is not shown.

    Example:

    Suppose your location is United States > California > San Francisco.

    All locations would show transactions for United States, California, and San Francisco.

    This location would show transactions for United States.

    Child locations would show transactions for California and San Francisco only.

    Titles and footer

    Titles, subtitles, and footers apply only to the print versions of this report. Export to Excel or CSV, or select Print for a PDF version.

    1. Enter the title in the Report title 1 field.
      • This title displays in large type at the top of the page, directly under your company name.
      • You can type over any default name that Sage Intacct might have populated in this field.  
    2. Enter the subtitle in the Report title 2 field.
      • The subtitle displays in smaller type, directly beneath the main title.
    3. Enter the footer text in the Footer text field. Footer text displays at the bottom center of the report.

    You can use up to 80 characters, including spaces, in each title, subtitle, and footer.